Jan. 8

REGULAR SCHOOL BOARD MEETING

SARTELL-ST. STEPHEN PUBLIC SCHOOLS

NOV. 16, 2015 at 7:19 P.M.

DISTRICT CENTER BOARD ROOM

The regular school board meeting of Independent School District 748 was called to order at 7:19 p.m. by Krista Durrwachter, chair. Members present: Durrwachter; Pam Raden, clerk; Mary McCabe, director; Jason Nies, director; Pat Marushin, director; Gopi Ramanathan, student representative and Jeff Schwiebert, superintendent. Unable to attend: Michelle Meyer, vice chair.

A motion was made by Raden and seconded by Nies to approve the agenda. All in favor. Motion carried.

A motion was made by Nies and seconded by Marushin to approve consent items a-d below:

a. Minutes of the regular school board meeting held on Oct. 19, 2015

b. Checks in the amount of $914,649.95 as presented:

General Fund                                                        681,630.80

Food Service Fund                                                 64,408.99

Transportation Fund                                              87,153.39

Community Service Fund                                      16,608.68

Capital Expenditure Fund                                     53,882.02

Summer Rec Agency Fund                                    10,966.07

Check numbers 161885 to 162158

Receipts in the amount of $3,638,462.35 as presented:

General Fund                                                     2,255,507.60

Food Service Fund                                                207,516.18

Transportation Fund                                                  682.60

Community Service Fund                                   133,096.79

Capital Expenditure Fund                                    20,214.44

Debt Service Fund                                            1,020,869.74

Summer Rec Agency Fund                                        575.00

Receipts 41503 to 41617

Wire transfers in the amount of $29,379.81 as presented:

General Fund                                                         23,860.91

Food Service Fund                                                   4,301.27

Community Service Fund                                       1,217.63

Wire transfers 20150024 to 2015000032

1. Accept the following donations:

d. Accept the resignation and retirements of: resignations, Soraya Hudson, District, crossing guard, 10/26/15; Sherrill Scholtes, ORE, head cook, 11/13/15; and retirement of Jeffrey Kellerman, SHS, teacher, 1/25/16.

Student Representative Report: Gopi Ramanathan, student

• Kaitlyn Reichel, a first-grader at Pine Meadow Elementary, is one of 25 finalists to win a $30,000 cafeteria makeover for PME through uncle Ben’s Beginners contest.
• Oak Ridge collected 1,314 pairs of socks for families in need during the month of October.
• All schools throughout the district celebrated Unity Month and campaigned to be bully-free. Students at the elementary schools had the opportunity to attend an assembly with Ronald McDonald that addressed issues of bullying.
• The sixth-grade play, Rumplestiltskin: Private Eye, had two great performances.
• Sartell Middle School hosted its first Activity Night for seventh- and eighth-grade students.
• Sartell Middle School hosted its ninth annual Veterans Day celebration with more than 60 veterans attending lunch, an assembly with patriotic performances and Kat Stewart, a seventh-grade science teacher and veteran, as the keynote speaker.
• Sartell Middle School and Sartell High School students participated in WE Day, an event that inspires youth to make a difference locally and globally.
• Many teams and students were state bound including the Boys and Girls Soccer Teams, two students in Cross Country Running and several students for Girls Swimming and Diving.
• National Honor Society held a We Scare Hunger Food Drive where students “trick or treated” for donations collecting more than 1,100 items to support the local food shelves.

Superintendent Report: Jeff Schwiebert, superintendent

• The Veterans’ Day program held at Sartell Middle School was very moving for all in attendance and those that were impacted by the day’s events. It was a genuine learning opportunity for our students – from being able to have lunch with a veteran, to listening to Kat Stewart, a seventh-grade science teacher, share her experiences during her time in the service, to the student writings that were shared.
• We continue to work with Partner for Student Success. During the next few months, the organization will hire a full-time director with funds allocated through the state. The focus will continue to be a support to our communities in:
  • Early Childhood Education
  • All third-graders reading at grade-level
  • College and career readiness for all students
  • Benton-Stearns Education District is determining programmatic next steps as the current facility that houses the Voyagers Program is full.
  • The city and the school district continue to connect and communicate regularly to discuss the needs of our growing community and discuss collaboration opportunities.

School Board Committees:

Curriculum, Instruction and Assessment Advisory Committee

• The World’s Best Workforce strategic plan was presented to the group which includes district teaching and learning goals, curriculum information, professional development and assessment information.
• The Instructional Technology Specialists presented information on how they are delivering a digital citizenship curriculum throughout the K-12 system.

Report on Enrollment: Jeff Schwiebert, superintendent, reviewed the enrollment report.

Audit Report: Caroline Stutsman, a representative from BerganKDV, presented their findings of the 2014-15 audit. Copies of the audit report are online and at the District Service Center.

Report on 2016-17 and 2017-18 calendar: Jeff Schwiebert, superintendent, presented the draft calendars for 2016-17 and 2017-18 academic years. The calendar committee will discuss these and recommend final calendars for approval by the board.

Report on Nov. 9 Professional Development Day: Kay Nelson, director of Learning Services, presented a report on the Professional Development Day. On Nov. 9, teachers across the district participated in a professional development day. Dr. Aric Putnam is working with the staff to understand the role of public education in a global world. Nov. 9 was the second session of a three-part workshop. In addition to the in-service with Dr. Putnam, teachers were engaged with a variety of subject-area topics including literacy, reading instruction, writing across the curriculum, mathematics best practice and other content-specific work.

Approve Personnel Omnibus Resolution:

A motion was made by Nies and seconded by Raden to APPROVE #1-21:

New Employees or Changes:

Leaves of Absence:

All in favor. Motion carried.

A motion was made by McCabe and seconded by Marushin to APPROVE THE DISTRICT SUMMARY FOR MEETING MINNESOTA STATE STATUTE 120.b11: STRIVING FOR THE WORLD’S BEST WORKFORCE. All in favor. Motion carried.

A motion was made by McCabe and seconded by Nies to APPROVE THE CONDUCT MINNESOTA STUDENT SURVEY FOR DISTRICT #748. All in favor. Motion carried.

A motion was made by Nies and seconded by Marushin to APPROVE THE CONTRACT WITH THE SARTELL EDUCATION ASSOCIATION (SEA). All in favor. Motion carried.

A motion was made by Nies and seconded by McCabe to APPROVE THE AUDIT REPORT. All in favor. Motion carried.

Formation of Communications Committee and Schedule Work Session and Committee Meetings

Members of the Communications Committee: Durrwachter, Meyer and Raden.

School Board Work Session on Dec. 2, 2015 at 5:30 p.m.

School Board Work Session on Dec. 9, 2015 at 5:30 p.m.

Minnesota School Board Association Leadership Conference

MSBA Leadership Conference will be held in January.

A motion to adjourn the meeting was made by Raden and seconded by Marushin at 8:15 p.m. All in favor. Motion carried.

/s/ Pam Raden, clerk/treasurer

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ADVERTISEMENT FOR BIDS

2016 SAFE ROUTES TO SCHOOL IMPROVEMENTS

S.P. 220-591-004 / MINN. PROJECT NO. TA 7315 (281)

FOR THE CITY OF SARTELL

STEARNS AND BENTON COUNTIES, MINN.

NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Sartell at the office of the City Clerk until 11 a.m. CST, Wednesday, Feb. 3, 2016, at Sartell City Hall located at 125 Pinecone Road, Sartell, Minn. 56377, and will be publicly opened and read at said time and place by representatives of the City of Sartell. Said proposals for the furnishing of all labor and materials for the construction, complete in-place, of the following approximate quantities:

725      CY       Common Excavation

460      CY       Class 5 Aggregate Base (CV)

95        TON     Bituminous Mixture

28,650 SF        4” Sidewalk

1,425   SF        6” Sidewalk

The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of this contract. All bidders and persons or companies providing a response/submission to the Advertisement for Bids/RFP of the City shall comply with the provisions of the statute.

The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans and Specifications as prepared by WSB and Associates Inc., 4140 Thielman Lane, Suite 204, St. Cloud, Minn. 56301, which are on file with the City Clerk of Sartell and may be seen at the office of the Consulting Engineers or at the office of the City Clerk.

Complete digital Proposal Forms, Plans and Specifications for use by Contractors submitting a bid are available at www.questcdn.com. You may download the digital plan documents for a nonrefundable fee of $25 by inputting Quest project #4162682 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading and working with this digital project information.

An optional set of Proposal Forms, Plans and Specifications may be obtained from the Consulting Engineers, WSB and Associates Inc., 4140 Thielman Lane, Suite 204, St. Cloud, Minn. 56301, for a nonrefundable fee of $125 per set, check payable to WSB and Associates Inc.

Bids will only be accepted from Contractors who purchase Bidding Documents as noted above.

No bids will be considered unless sealed and filed with the City Clerk of Sartell and accompanied by a cash deposit, cashier’s check, or certified check or bid bond made payable to the City of Sartell in the amount of 5 percent of the amount bid to be forfeited as liquidated damages in the event the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required bond.

No bids may be withdrawn for a period of 60 days from the date of opening of bids. The City of Sartell reserves the right to reject any or all bids.

Minimum-wage rates to be paid by the Contractors have been predetermined and are subject to the Work Hours Act of 1962, P.L. 87-581 and implementing regulations.

READ CAREFULLY THE WAGE SCALES AND DIVISION A OF THE SPECIAL

PROVISIONS AS THEY AFFECT THIS PROJECT

The Minnesota Department of Transportation hereby notifies all bidders:

in accordance with Title VI of the Civil Rights Act of 1964 (Act), as amended and Title 49, Code of Federal Regulations, Subtitle A Part 21, Non-discrimination in Federally-assisted programs of the Department of Transportation, it will affirmatively assure in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded maximum opportunity to participate and/or to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, color, disability, age, religion, sex or national origin in consideration for an award;

in accordance with Title VI of the Civil Rights Act of 1964 as amended, and Title 23, Code of Federal Regulations, Part 230 Subpart A – Equal-Employment Opportunity on Federal and Federal-Aid Construction Contracts (including supportive services), it will affirmatively assure increased participation of minority groups and disadvantaged persons and women in all phases of the highway construction industry, and that on any project constructed pursuant to this advertisement equal- employment opportunity will be provided to all persons without regard to their race, color, disability, age, religion, sex or national origin;

in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.08 Unfair discriminatory Practices, it will affirmatively assure on any project constructed pursuant to this advertisement equal-employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age;

in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.36 Certificates of Compliance for Public Contracts, and 363A.37 Rules for Certificates of Compliance, it will assure appropriate parties to any contract entered into pursuant to this advertisement possess valid Certificates of Compliance.

If you are not a current holder of a compliance certificate issued by the Minnesota Department of Human Rights and intend to bid on any job in this advertisement you must contact the Department of Human Rights immediately for assistance in obtaining a certificate.

The following notice from the Minnesota Department of Human Rights applies to all contractors:

“It is hereby agreed between the parties that Minnesota Statute, section 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 are incorporated into any contract between these parties based on this specification or any modification of it. A copy of Minnesota Statute 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 is available upon request from the contracting agency.”

“It is hereby agreed between the parties that this agency will require affirmative-action requirements be met by contractors in relation to Minnesota Statute 363A.36 and Minnesota Rules 5000.3600. Failure by a contractor to implement an affirmative-action plan or make a good-faith effort shall result in revocation of its certificate or revocation of the contract (Minnesota Statute 363A.36, Subd. 2 and 3).”

A minimum goal of 4.8-percent Good Faith Effort to be subcontracted to Disadvantaged Business Enterprises.

DATED: Nov. 16, 2015                                      BY ORDER OF THE CITY COUNCIL

s/s Mary Degiovanni                                

City Administrator

Sartell, Minn.

Published: Jan.8 and 15, 2016